Job Purpose:
The Project Implementation Coordinator will work closely with the MEDICS Project Lead based in Hong Kong, the Taiwan Team, and various stakeholders in the organization and implementation of the 2025 MEDICS (Multidisciplinary Enhanced Deployment In Critical Surgical Care). We are looking for someone who is highly organized, detail-oriented, proactive, effective communicator with good interpersonal skills and can coordinate with multiple stakeholders simultaneously. The tasks involve monitoring and implementing project plans, organizing and participating in various stakeholders' meetings, procurement, monitoring budgets and expenditures, providing administrative support, and ensuring project deadlines are met in a timely manner.
The duration of the position may be extended for an additional 2 weeks to support the implementation of MEDICS training to non-MSF participants after the original MEDICS training.
訓練事務專員 須和香港 MEDICS 專案經理、台灣團隊以及各關係人密切合作，共同規劃以及執行 2025 年的「外科與緊急應變訓練」（MEDICS）。我們正在尋找一位具高度組織性、注重細節、積極主動、善於溝通、具備良好人際關係、並且能夠同時與不同關係人協作。此職務內容包含專案進度管理與執行、各項會議之規劃及參與、經費管理、行政支援、並確保專案及時完成。
該職位合約期間有可能延長兩星期以便支援 MEDICS 結束後續提供給非 MSF 人員的 MEDICS 訓練。
Main Responsibilities
①Work closely with the MEDICS Project Lead to ensure tasks are executed according to plan and flag and resolve identified risks/issues that may impact timelines and outcomes
②Coordinate and implement logistics and administrative activities for the project including, but not limited to:
- Coordinating with the admin team in both MSF Hong Kong and Taiwan in arranging travel, hotel, visas, and other necessary preparations for travel and accommodation
- Ensure that all processes are completed and that all relevant regulations are followed and documented
- Procure and secure necessary materials, stationaries, meals etc. needed for the training
③Ensure procurement, contracts, payments, invoicing activities, and ensure compliance with MSF Taiwan’s policies and procedures; monitoring expenses to ensure adherence to the budget
④Liaise/coordinate and communicate with various stakeholders (local and international)
⑤Liaise/coordinate with vendors/suppliers for the event, including securing necessary permits for the training facility, logistics, etc.
⑥Serve as the focal point for all event requirements and manage pre, during, and post-event needs.
⑦Volunteer recruitment and management, including activities briefing, debriefing, administrative work eg. meal arrangements, certificates etc.
①與MEDICS專案經理合作，確保任務按計劃執行，能夠發現及解決專案風險及問題。
②協調與執行專案活動之後勤與行政工作，包含（但不限制於）：
- 與MSF香港和MSF台灣的行政團隊合作，安排差旅、住宿、簽證或其他等差旅必要準備工作。
- 確保所有流程遵守相關規定，順利完成並維持完整記錄。
- 負責準備訓練所需之必要材料、文具、餐飲等。
③確保採購、合約、付款、單據相關作業，同時遵守MSF台灣的規範與程序；監控費用支出確認符合活動預算
④與各利害關係人（當地及國際）聯繫、協調和溝通。
⑤與供應商及各利害關係人就活動內容進行協調，包括取得訓練場地及後勤支援等必要許可。
⑥擔任活動之主要負責人，管理活動前、中、後之各項需求。
⑦活動志工招募與管理，包含活動前後的訓練與解說，餐點安排以及證書製作。
Job Requirements
①University graduate with min. 2 years' experience in event, workshop, or training activity management
②Prior experience in handling events, project coordination or management
③Fluency in both spoken and written English and Chinese (Mandarin)
④Excellent communication and interpersonal skills
⑤Experience working with cross-functional teams in a fast-paced environment
⑥Ability to work under pressure
⑦Good organizational skills and attention to detail
⑧Ability to work independently and in a team
⑨Sound knowledge in the necessary administrative procedures in the organization of training events
⑩Knowledge of the work of MSF/previous work with NGOs, an advantage
①大學畢業，具2年以上活動、研討會或訓練活動管理之工作經驗。
②具活動辦理、專案協調或管理經驗者尤佳。
③具備流利的中文及英文口說及書寫能力。
④優秀的溝通能力和人際關係。
⑤曾在工作步調快及跨職能之團隊工作經驗。
⑥能在壓力下工作。
⑦具備良好的組織能力和注重細節。
⑧能夠獨立完成工作以及團隊合作。
⑨具備活動規劃及辦理相關行政知識。
⑩了解MSF組織運作或曾與NGO合作經驗者尤佳。
How to apply?
Please apply with a letter of motivation (in English) and full resume (in both English and Chinese) with the expected salary and date of earliest availability on our website. Applicants not invited for interview within 4 weeks may consider their applications unsuccessful. All information collected is solely for recruitment purposes and is treated in strict confidence.
